Summer Day Camp Office Manager-Camp Excel- A.E.Finley

POSITION SUMMARY:

Under the supervision of the Program Director, the Office Manager is responsible for general administrative support and safety to overall Summer Day Camp operations.

They are responsible for managing these functions in accordance with the stated mission, goals, and policies established by the administrative staff, governing committees, and Board of Directors of the YMCA.

Job Schedule: Monday; Tuesday; Wednesday; Thursday; Friday

Job Hours: 8am - 5:30pm

ESSENTIAL FUNCTIONS:

  • Run all aspects of the summer camp office including, but not limited to, answering the phone and taking messages, check in and check out of campers, distribution and documentation of appropriate medication to children, and maintaining a clean and neat office.
  • Communicate effectively with parents regarding all matters concerning campers.
  • Maintain and track daily headcounts of all campers and support the quick check system.
  • Have huddle and roll sheets prepared prior to the start of each camp week.
  • Complete all incident reports in a thorough and timely manner.
  • Work with Camp Director and other leadership staff to order and maintain throughout the summer all office needs, first aid supplies, and bead supplies.
  • Monitor organization of Lost and Found and creates a system to inform parents of lost belongings.
  • Organize all office notebooks, including but not limited to, camper information, check in and check out, staff sign in/out, medications, purchase orders and thoughts for the day.
  • Monitor supply of meals and snacks for campers.
  • Monitor supply of additional clothing for camper accidents.
  • Have a calendar that lets everyone know birthdays for campers and staff, staff meetings and other staff events.
  • Have a complete knowledge of emergency procedures to ensure the safety of the campers.
  • Organize a cumulative office manager notebook for the summer with the required materials outlined in training.
  • Provides a list to Head Counselors with any special needs that exist in their campers
  • Assist in the management of staff by monitoring arrival/departure times and communication.
  • Attend and promote all staff meetings and Family Nights.
  • Models relationship-building skills in all interactions. Develops and maintains collaborative relationships with community organizations. Maintains regular, clear, and concise communication within area of responsibility.


QUALIFICATIONS:

  • Must be at least 16 years of age
  • High School Diploma/GED required with 2 years of experience leading children.
  • Must have excellent organizational, oral and written communication skills.
  • Must be dependable, efficient, and able to take initiative and have general knowledge of office procedures.
  • Must have computer skills and be knowledgeable in a variety of computer programs.
  • Must have positive attitude and enjoy working in a team-oriented environment.
  • Must be able to obtain Basic Life Support/First Aid and Emergency Oxygen certifications upon hire. Other certifications may be required at time of hire.
  • Ability to relate effectively to diverse groups of people
  • Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
  • Multi-lingual desired but not required.


WORK ENVIRONMENT & PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to plan, lead and participate in a range of activities in a variety of outdoor/indoor settings.
  • Requires corrected vision and hearing to normal range, or special accommodations made ofsufficient nature for completion of assigned tasks.
  • Ability to communicate clearly through speech and understanding of the English language.
  • Ability to walk, run, stand, kneel , stoop,and manual dexterity.
  • Ability to lift a maximum of 40 pounds.
  • Compliance with all COVID related PPE, cleaning, reporting and prevention expectations efforts. Further training and detail will be provided upon question and/or hire.